GDPR: DATA PRIVACY NOTICE FOR CLIENTS AND SUPPLIERS
Hawkshead Designs Ltd ("We") are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
Data controller - A controller determines the purposes and means of processing personal data.
Data processor - A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person.
Categories of data: Personal data and special categories of personal data
Personal data - The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data - The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership, political opinions, religious or philosophical beliefs.
Processing - means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party - means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2. Who are we?
Hawkshead Designs Ltd is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are:
Hawkshead Designs Ltd
Unit 4 Penrose House
Treleigh Industrial Estate
Tel: 01209 216 878
For all data matters contact our Data Representative on 01209 216 878 or firstname.lastname@example.org or in writing at the above address.
3. The purpose(s) of processing your personal data
We use your personal data for the following purposes:
You may give us information about you by filling in forms on our website hawksheaddesigns.co.uk (our site) or by corresponding with us by phone, email or otherwise. This includes information you provide when you contact us via our website and when you report a problem with our site.
4. The categories of personal data concerned
With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
Personal data - the personal data you give us may include your name, address, email address and phone number.
5. What is our legal basis for processing your personal data?
a) Personal data (article 6 of GDPR)Our lawful basis for processing your general personal data:
Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract, i.e. A COMMERCIAL CONTRACT TO EITHER SUPPLY GOODS AND SERVICES OR TO BE SUPPLIED WITH GOODS AND SERVICES.
More information on lawful processing can be found on the ICO website.
6. Sharing your personal data
Your personal data will be treated as strictly confidential, and will be shared only with our employees or our direct and relevant subcontractors.
7. How long do we keep your personal data?
We keep your personal data for no longer than reasonably necessary for a period of six years after we cease contact with you in order to maintain a record in case of any legal claims/complaints etc.
8. Providing us with your personal data
We require your personal data as it is a contractual requirement or a requirement necessary to enter into a contract.
9. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
10. Transfer of Data Abroad
We do not transfer personal data outside the European Economic Area (EEA).
11. Automated Decision Making
We do not use any form of automated decision making in our business.
12. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
14. How to make a complaint
To exercise all relevant rights, queries or complaints please in the first instance contact our Data Representative on 01209 216 878 or in writing to Hawkshead Designs Ltd, Unit 4 Penrose House, Treleigh Industrial Estate, Redruth, TR16 4DE or send an email to email@example.com.
If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.
Policy updated March 2018.